Passwords need to be as strong as possible to ensure that hackers cannot easily guess them. Even that may not be enough as there are computers that can process billions of passwords every second. This is a complicated process, however, and the hacker must obtain a copy of your password hash in advance. Most login protocols will lock the account if there are too many incorrect guesses, so this program, while very powerful indeed, will have a hard time bypassing most security measures.
Be sure to set permissions for accounts, folders and files that need special access privileges. Access should be restricted on a "need to know" basis. Email accounts, databases, cloud storage accounts, folders and files should have permissions set for any users that will have access to firm data.
Encryption should be used as much as possible. Many cloud storage providers already implement strong encryption for all data on their sites, but you should have extra encryption for the files on your office and home computers, laptops and mobile devices. This helps prevent unauthorized access to files and accounts if your device is ever stolen or hacked.
Be sure to have your settings so that your device does not connect automatically to unsecured Wi-Fi networks such as at a fast food restaurant, coffee shop, etc. There is hardware and software that can help prevent this from this happening.
Many cloud apps such as Dropbox, Google Apps and others offer two-factor authentication which means when you attempt to login to an account, a code is sent to your mobile device. This extra step only takes a few seconds and ensures that even if your password is hacked, laptop is stolen or even if a disgruntled employee decides to get revenge, they cannot access the account without a verification code sent to your mobile device.
Protocols must be set that specifically define which information is to be accessed by whom and the level of access for staff and other employees or assistants that may require partial access to files.
Back to encryption- as an added security measure, files can be encrypted on your hard drive by a program such as TrueCrypt. This adds an extra level of encryption since once you store that file in the cloud, the cloud storage provider will add their level of encryption and the file is then twice as secure.
- BoxCryptor vs. DropSmack: The battle to secure Dropbox (techrepublic.com)
- Not Just For Paranoids: 4 Reasons To Encrypt Your Digital Life (makeuseof.com)
- How To Password Protect A Directory In Dropbox Or Other Cloud Storage (adamwright.wordpress.com)
- 10 Questions to Ask When Creating a Cybersecurity Plan for Your Business (news.terra.com)
- Security Tips and Tricks for the Remote Office (staples.com)
- Mobile App Top 10 List (veracode.com)
- Service encrypts files stored on Dropbox (zdnet.com)
- 10 Questions to Ask When Creating a Cybersecurity Plan for Your Business (entrepreneur.com)
- Review of ZipCloud Services (cloudsit.wordpress.com)
- Fighting CISPA with Encryption (intellihub.com)