- No jury sequestration in Aurora theater shooting trial, judge rules (denverpost.com)
- James Holmes to be restrained during trial (usnews.nbcnews.com)
- Colorado movie massacre suspect James Holmes to wear harness anchored to floor during trial (foxnews.com)
- Holmes to wear hidden harness anchored to floor (aurorasentinel.com)
- Holmes To Wear Hidden Harness Anchored To Floor (denver.cbslocal.com)
- Holmes jury won't be sequestered (wptv.com)
- Holmes to wear hidden harness anchored to floor (krem.com)
- Jurors Selected for George Zimmerman Trial (woldcnews.com)
- Watch George Zimmerman trial online, June 28, 2013 (videos, photos) (Video) (examiner.com)
- Colorado theater gunman to be tethered to courtroom floor for trial (bangordailynews.com)
Make sure your technology works before you bring it to court. One of the most frustrating events for a jury can be when the attorney tries to present evidence and the technology doesn't work. This can present doubt and traces of incompetency in the jurors' minds, even if it's not the attorney's fault. Even worse is disorganization. If you have 20,000 pages of notes, it can be a hassle to keep them all organized. But it can be an even bigger hassle if the courtroom is at a standstill waiting on you to find the correct document or documents.
This one can about go without saying as any competent attorney will also be a skilled communicator. But when it comes to technology, you must not only be a skilled communicator, you must be skilled at using this specific technology to communicate with each person in the courtroom in a manner that they can understand. Just because you are technically inclined doesn't mean that juror 6 is, or even the judge for that matter. Miscommunication can be disastrous when trying to get specific communication to a judge or jury.
The right equipment for the right job is essential. If you can handle the entire case on your iPad, then that's all you need. Of course, you need the right apps for your iPad and you need to know when to use them and how to use them to benefit your client the best you can. The best thing to do (if you're unfamiliar with a specific courtroom) is to visit the courtroom before the trial or hearing and ensure that your technology will work with the court's equipment or setup.
LexisNexis continues raising the bar and improving the legal practice as they continue to release helpful software and apps. Their newest release comes from the LexisNexis Legal & Professional team in the form of an Apple iPad app designed to be used with TextMap. TextMap is transcription software that works on iPads and is designed to "easily manage transcripts in an electronic format. Designed with an intuitive, powerful search engine, TextMap helps you expedite the processing of case testimony."
"Each electronic transcript you import—case deposition, examination or other proceeding—to TextMap is created as a database so you can efficiently search, annotate, add notes, create summary reports or cull key transcript passages. And it’s all so intuitive that no extensive training is needed."
The main features of the app include the ability for users to:
• Import existing transcripts and work product from TextMap.
• Create new issues and edit annotations on the app.
• Search for a single word or phrase in all transcripts in a case to find keywords in multiple transcripts.
• Email the entire case file, with updates to transcripts, to the firm's TextMap database.
The new TextMap app can be downloaded from the iTunes store here. It requires iOS 5.0 or later.
Choosing the right cloud service for your law firm is extremely important because you will be sharing confidential data with a third-party company and you must ensure that it can be trusted to provide you with quality security and confidentiality. Terms of Service (ToS) and Privacy Policies should be thoroughly examined to ensure that the cloud service can meet or exceed the minimum standards to satisfy your ethics requirements. Many law firms have already migrated to cloud computing and the number is rising at about 5% per year. Others are still wary and have not made the decision to move to the cloud just yet. But it doesn't matter if you're a full-fledged cloud user or just using it sparsely to determine if it's the right fit for you, you still need to have a complete understanding of cloud technology in order to get the most out of your cloud experience.
There are many small law firms that are not part of big business and for these firms, computer and network management can be a time-consuming, costly task. Cloud services offer workable solutions that cut costs and expedite law firm tasks by lawyers, co-workers, legal aides, receptionists and more.
Cloud services generally offer a pay-as-you-go rate with the option to pay in advance for longer terms if needed. This gives users the opportunity to cut costs as they will only pay for as much space or as many users as they need. If 100 GB is enough for you, you can buy that amount and pay a monthly rate. If you only want to pay for the exact amount that you use, you can pay that way, usually around $0.10 per GB. If you have to pay for additional users, you may want to pay for only as many users as you believe will need access to the cloud. If only 10 of your staff members need cloud access, you don't need to buy a plan allowing access for 100 users. Most cloud services are scalable as well, offering increases in services as needed.
There are a number of reasons that law firms use cloud services, especially for remote usage and management of documents. Some cloud services, such as Basecamp, are excellent for document management (or any project management) while others like Clio or Rocket Matter are specifically designed for legal practice.
There are many questions to be asked when choosing the correct cloud that will work for you. You need to determine the level of customer support the cloud service offers. You must determine the cloud provider's definition of performance and whether it meets the standards you set for the tasks you will be using the cloud service for. And of course you must determine how adequate the cloud provider's security is at protecting your client's confidential data. You should determine if the cloud provider uses encryption during both transfer and storage of files and documents and whether they offer additional security measures such as two-step authentication.
One big security factor you must determine is what the policy is for data loss. Are you protected in case such an event occurs? How fast can you restore your files? Many lawyers choose to go with a cloud service that is specifically designed to provide secure backups of all files, the most favorable being cloudHQ.
The cloudHQ service provides an automatic, continuous backup of all files and documents to a separate cloud account. Since the replication is continuous, this means when you add new files or documents to the account, or when you revise existing documents, the changes are replicated immediately. There is no daily, weekly or monthly manual backups like other cloud services offer. And the process is automated, it runs in the background completely transparent to you so you can continue your work uninterrupted as it churns along, dutifully replicating all your changes and additions. If you accidentally delete a file, or if a hacker deletes your files, or if any other reason causes data loss, you can instantly switch to the backup account and restore within seconds. If your main cloud service goes down for maintenance or other reasons, you can just switch to the backup account and continue your work uninterrupted. You will always have access to your files which is the way it should be.
Many lawyers use cloud services without even realizing that's what they are. Technically, cloud services are any web-based software which includes popular email services such as Google's Gmail. The number of lawyers that are using cloud services has risen by 10% since last year and the actual number is probably much higher since many lawyers may be using web-based programs without realizing it.
While the majority of lawyers that refuse to use the cloud cite security and ethical concerns, there are many third parties that lawyers already share confidential client information with. Some of these include court employees, document processing companies, process servers, legal document delivery services, building cleaning crews and seasonal interns. Yet suddenly these lawyers are worried about cloud services that have spent enormous amounts of money and research to ensure that their security measures are top-notch.
While security has not been required in these instances, ethics committees have arrived at the conclusion that due diligence requires that lawyers seeking to use web-based legal management software must take reasonable steps to ensure that confidential client data remains safe and secure.
In the Ethics Committee Advisory Opinion #2012-13/4 titled "The Use of Cloud Computing in the Practice of Law,"it states that
"It bears repeating that a lawyer’s duty is to take reasonable steps to protect confidential client information, not to become an expert in information technology. When it comes to the use of cloud computing, the Rules of Professional Conduct do not impose a strict liability standard. As one ethics committee observed, “Such a guarantee is impossible, and a lawyer can no more guarantee against unauthorized access to electronic information than he can guarantee that a burglar will not break into his file room, or that someone will not illegally intercept his mail or steal a fax.”
What the committee is saying is that it is impossible to guarantee absolute security and that every time you allow data to be handled by a third-party, there is a risk. So this applies to any third-party cloud services, as well as any other third-party companies, court employees, etc.
The best news is that you can use third-party cloud services to increase your security and to ensure that you do not suffer any data loss. By using cloudHQ you are guaranteed to have secure backup of all data that you place in the cloud. Not only are you protected from natural disasters such as fire, floods, tornadoes and hurricanes, but you are completely protected from hackers and the number one cause of data loss in the cloud - human error. If you accidentally delete important files or documents, you can quickly restore them using cloudHQ. All of your files and documents are replicated to a separate backup account. The replication is instantaneous and runs in the background so you can continue to work uninterrupted as it continuously backs up all new files and documents you add, and also backs up all changes to existing files and documents.
Storing data online is certainly nothing new, but the fact that it recently has surged in popularity among lawyers is worth another look. The legal profession has generally been slow in accepting new technologies but legal work being performed in the cloud is seeing high numbers of accelerated use. The ABA (American Bar Association) Legal Technology Resource Center recently performed a survey of thousands of lawyers to see how they felt about cloud computing.
When asked if they had ever used web-based software, over 30% of all lawyers answered yes. This appears to be rising at about 5% per year as in 2012 the number was 20% and in 2011 it was 15%.
Of the lawyers who said they had used cloud computing for legal work, 70% said they would continue using the cloud. 14% said "maybe" and 8% said they would not use the cloud in the future.
The lawyers that said they had not used the cloud for legal practice gave varying reasons for why they had not used the cloud yet.
Security is still the top reason some lawyers have avoided migrating to the cloud. And cloud security remains the top issue that many companies have with the cloud. Cloud security has improved by many bounds but by following the correct security protocols, the cloud can actually be more secure than an on-premise solution. By implementing additional security and backup measures such as cloudHQ, lawyers will find that cloud security is just as strong as or stronger than standard security measures.
Dropbox is one of the easiest and most efficient cloud computing services available but it has caused some concern with lawyers who wish to use it. Just how safe and secure is it? The benefits of Dropbox are hard to ignore as there is no file size limit for sharing and files can simply be dragged and dropped into a shared folder in order to quickly share files, documents and photos with other lawyers, clients and legal aides.
Lawyers are not your typical Dropbox users because ethics require that client information be guarded with the utmost confidence. This information can't just be stored behind a password, it needs additional security.
Dropbox does have strong security measures if they are activated. Obviously, you must have a strong password. Dropbox also offers two-step authentication which means that when you try to login to your Dropbox account, you will receive a code sent directly to your mobile phone. This extra layer of security means that a hacker must have access to both your password and your mobile phone in order to breach your account.
Dropbox uses Secure Sockets Layer (SSL) and AES-256 bit encryption to protect the data. Your files are encrypted during both transfer and storage. You can use other encryption programs to add an extra layer of encryption for even better security.
Legal documents can be shared via Dropbox and can actually be legally signed by using a signing program such as Docusign. This can save time and can be especially effective when dealing with clients that are located hundreds of miles away and meeting face-to-face is not an option.
With these security measures activated, client data can now be protected behind a force of SSL, double encryption, two-step authentication and a strong password. Client information is sensitive and must remain confidential. Dropbox has the security to keep the data secure but you must do your part by activating the additional security measures, creating strong passwords and keeping your password and encryption keys private and secured.
Lawyers are more dependent on mobile devices now more than ever. Mobile and cloud trends have raised the bar, effectively creating an industry of remote lawyers. Mobile apps are the driving force that propels these lawyers to the head of the pack. As mobile use continues to increase and as more lawyers migrate to the cloud, these apps are going to become even more important. In this article, we are going to take a quick look at 5 of the top mobile apps that every lawyer should have.
Data loss is an important issue that causes concern to individual users as well as small businesses and enterprises. Any time that data is lost, there is the possibility of a disaster. For individual users, it can result in the loss of personal and family photos, and other irreplaceable items. For companies it can result in the loss of contracts and other legal documents, client contact information, sensitive company data, and confidential client or project data. The loss of any of these documents can result in a huge setback if the documents must be re-written and then resigned and some documents can be irreplaceable, which can cost the company money.
Cloud services are getting better at preventing data loss but there are several areas where they still are not efficient enough. The leading cause of data loss is human error. If files are mistakenly deleted by yourself or a user that you have authorized to use your account, cloud services do not offer much help in the way of recovery. And sometimes these services are the cause of the data loss. For instance, there have been cases of data loss from several well-known cloud services and investigation results turned up unknown. Even worse, there have been cases where cloud services wrongfully terminated accounts for violating the ToS even though there was no such violation. In these instances, the accounts, including all data, were deleted and in many cases, unrecoverable.
The first step to data loss prevention is to acquire a competent cloud backup strategy. The best we've seen is cloudHQ as it provides continuous and automatic replication of all data to a completely separate cloud service. For instance, if your company uses Google Drive, you can use cloudHQ to back up all your files (or just specific files) to another cloud service such as Dropbox or Box. If you add a file or document, or if you revise a file or document in Google Drive, the changes are instantly replicated to Dropbox, Box, etc. With other cloud backup services, you must perform manual backups or you can set an automated backup to run once per day, once per week or once per month. With cloudHQ, the backup is instantaneous so there is never any chance of losing data. And it runs in the background completely transparent to you so your work is never interrupted. If tragedy strikes and data loss were to occur, recovery is quick and only takes seconds. If your main cloud service goes down for maintenance or other reasons while you are working on files or documents, you can quickly switch to the backup cloud account and continue your work interrupted. It's so easy and secure, you should check into it now and see what cloudHQ can do for you.
Cloud computing is effectively becoming the way all computing is done. From individuals using Dropbox and Evernote to companies and enterprises using Amazon S3, Google Drive and more, cloud computing is reaching out and affecting the way everyone is computing. As cloud surges forward and mainframes slowly fade away, we must come to the realization that cloud is not just some fad that's going away any time soon. This article is going to look at cloud computing- what it is, what you need to look for in a cloud provider, why you need it and why you need to have a solid cloud backup plan.
The basic idea behind cloud computing is to allow companies to buy what they need - a specific amount of storage, security, computing power and other IT functions from cloud computing providers and specialists. Many cloud providers have targeted individual users as well, making cloud computing available for everyone. Everything is stored on separate servers so that your data is protected and safe.
As an individual user, you may use cloud computing to safely store photos, quickly share files with friends, create documents and much more. Small businesses and enterprises use the cloud in a variety of ways. To cut costs, reduce staff hours, add security and more. Many companies are now utilizing the Bring Your Own Device (BYOD) function to the workplace. This allows employees to use their own computers, laptops, tablets and mobile phones to access company data and perform work. This can ensure that tasks are completed quicker and more efficiently because the user gets to use a device they are comfortable with. The same with Bring Your Own Service (BYOS). This allows employees to use their own cloud service or apps to perform company work and can be extremely more efficient as employees will work better and faster when allowed to use their preferred cloud services that they are more comfortable using.
You need to examine the Terms of Service (TOS) of each cloud provider that you are considering as a potential cloud provider for your company. Any third-party that will have access to your data will need to be examined to ensure that you are not signing on to anything that could be detrimental to your data or to the company. Be sure that the cloud provider's ToS implicitly states that your data is completely owned by you and that you can do what you want with it. Some cloud providers have tried to create rules that lock users into their cloud service so that they cannot move their data to another cloud provider. You need to make sure this does not happen.
Security is another concern that should be examined. Does the cloud provider provide encryption during both transfer and storage? Do they also allow you to keep control over the encryption or do they hold the key? You need to find out who has access to your data in order to assess any possible threats to company data.
As mentioned above, cloud lock-in is a real issue. Even if your cloud provider doesn't attempt to lock you in, other problems can occur. Data loss can be extremely harmful to a company, especially one that deals with confidential or sensitive material. If you lose contracts or other important company documents, they can be hard to replace and it can be a time-consuming task.
Human error is the leading cause of data loss. If you or someone you have authorized to use the account accidentally deletes files, you must ensure that you have a copy of the file to restore it.
Whether you're an individual user, a small business owner or a large enterprise, you will benefit greatly from a solid cloud backup plan. CloudHQ provides this backup but it's so much more than just a backup. Other backup providers offer to back up your data once a day, once a week or even once a month. If you experience data loss during this time, you can still lose a lot of data. With cloudHQ, the replication is instantaneous and automatic so all you have to do is set it and forget it. CloudHQ runs in the background completely transparent to you. But every time you add a file, it is instantly copied and backed up. Every time you revise a file, the revision is instantly backed up. So if you experience data loss, your restore point will be form seconds ago- not hours, not days and definitely not weeks. Often, other backup providers want you to perform your backups manually. If you forget, tough luck. With cloudHQ, the replication is instant and transparent so you are not interrupted in your work. And if you accidentally get locked in to a certain cloud provider, cloudHQ ensures that you maintain control over your data so that you can yank your data away at any point in time and do what you wish with it.
For lawyers on the go, a mobile office is a necessity. Whether you're flying, riding in a vehicle, staying in a hotel or headed to the courtroom, you must have constant access to data- and lots of it. This list of tools may not cover every program you currently use and you may have your preferences. But if you need a great mobile office, you could do much worse than to grab these useful tools to take with you on the go.
The first tool you need is a mobile device. You undoubtedly already have a smartphone but for the best compatibility with apps and other software, you should have either an Android or iPhone, along with either an iPad or Android tablet. Faster is better so if you can get 4G, do it. The new Samsung S-4 has (up to this point) blown all competitors away with its unbeatable features and superior Knox security, which also separates the phone into two sections- one to keep your personal data private and one to keep your business data secured.
Contracts and other legal documents are extremely important to your law firm practice. You can use program such as HotDocs, Dealbuilder, Brightleaf and Neota Logic to automatically create contracts and other documents.
To automatically review and analyze your contracts, you can use apps such as DiligenceEngine, KIIAC, KMStandards and Seal.
You can create documents using Microsoft Office but there are competent alternatives such as Google Docs and OpenOffice. You can also create legal forms using LEXIS Practice Advisor and Practical Law Company.
Some of the best apps for sharing and storing documents are Dropbox and Box. These are cloud services that provide access to your documents at all times, from any device. While Dropbox does provide encryption for files during transfer and during storage, you may wish to have more control over the encryption of your documents. In that case, you can use encryption software such as Ensafer or Sookasa.
Your budgeting can be handled by using a Google Docs Spreadsheet or by using EditGrid, another useful tool for spreadsheet management.
The easiest way to describe CRM is that it encompasses all aspects of interaction that your law firm has with the client. There are many specialized and customized CRM programs available. A couple of the most popular apps are Salesforce, SugarCRM and Zoho.
There are many programs that claim to be project management software, but there are only a few that can stand up to the test. Basecamp and Teamwork are two extremely competent project management tools. There are others that are more specialized toward legal matters such as Clio and Rocket Matter.
One handy tool you may find useful is an outcome prediction tool such as Lex Machina. Law firms use Lex Machina to provide IP litigation and transaction solution services to clients and prepare winning business development presentations that quantify experience and compare with competitors.
Storing your data online makes it quickly accessible and makes your practice run more efficiently. But you need to use a backup service such as cloudHQ in order to ensure that you are prepared in case data loss were to occur. The cloudHQ service provides an automated and continuous backup of all your important documents and files. In the event data loss were to occur, restoring your data is simple and quick so there are no interruptions in your work.