Box.net: Online Collaboration Made Easy for Lawyers
Box is an online service that is a lot like Dropbox and both are very useful to lawyers. However, there are some major differences between the two. Box is specifically enabled with features that allow for better collaboration. It allows its lawyers, clients, and others to collaborate on projects at any time of day and from any place in the world.
What’s Different About Box
Box does not require its users to download and install special software in order to participate. Box caters to the specific needs of lawyers by offering them a wiki-like document editor. This means that various files can be easily shared and edited without the need to download them.
It is true, Dropbox is wonderful for the purpose of storing and backing up documents. Dropbox also allows you to invite various individuals to collaborate on and edit the documents that you place within the system. However, their method is only good for the attorney who collaborates occasionally. Anyone who collaborates on a regular basis and needs specific tools and features that facilitate better organization and cooperation will want to use a service such as Box.net.
It is true, Dropbox is wonderful for the purpose of storing and backing up documents. Dropbox also allows you to invite various individuals to collaborate on and edit the documents that you place within the system. However, their method is only good for the attorney who collaborates occasionally. Anyone who collaborates on a regular basis and needs specific tools and features that facilitate better organization and cooperation will want to use a service such as Box.net.
Better Features
Box.net is rich with features that make teamwork flourish. Lawyers who use it don't have to worry about their important documents being deleted or being mistakenly altered. Box.net automatically saves previous versions of the documents so that any original material can be recovered and is never lost.
The good part about having all the features of Box available through an online web browser is that any attorney can access documents and files from any type of Internet connection and OS. It doesn't matter if you're mobile, satellite, cable, DSL, or Wi-Fi. It also doesn't matter if you're using Windows, Linux, or OS X. No matter what the case is, Box will always be accessible to you.
Box.net has recently added a task-based system to its set of features. This allows for lawyers to assign various tasks during collaboration. Individuals can be asked to reject, approve, update, or review. They can also be given customized instructions. This can be very helpful to getting tasks done in an orderly and professional manner.
There are many other features that Box offers for lawyers. You can add your own custom logo to the login screen in order to convey a sense of professionalism. Other options include mobile access via browser, multiple folder layers, and security management.
The good part about having all the features of Box available through an online web browser is that any attorney can access documents and files from any type of Internet connection and OS. It doesn't matter if you're mobile, satellite, cable, DSL, or Wi-Fi. It also doesn't matter if you're using Windows, Linux, or OS X. No matter what the case is, Box will always be accessible to you.
Box.net has recently added a task-based system to its set of features. This allows for lawyers to assign various tasks during collaboration. Individuals can be asked to reject, approve, update, or review. They can also be given customized instructions. This can be very helpful to getting tasks done in an orderly and professional manner.
There are many other features that Box offers for lawyers. You can add your own custom logo to the login screen in order to convey a sense of professionalism. Other options include mobile access via browser, multiple folder layers, and security management.
Competitive Cost
Considering all the services that they offer, the people at Box.net offer very competitive pricing. The scaled-down, lite version of the software is free of charge and allows you to use 5 folders, 1 GB of storage, and a 25 MB file limit. The charged service starts out it $7.95 per month. This will allow you to use 5 folders and 5 GB of storage. The high-end business account will cost you $14.95 per month. This allows you unlimited folders plus 30 GB of storage. You also get company branding and version history.
Who's the Best? Dropbox or Box?
So by now you might be thinking that Box is a better alternative to Dropbox. However, that would not be exactly true. Honestly, both options are meant to serve different purposes. As far as having a medium for online storage in keeping your documents safe, there is no data service the Dropbox. But if collaboration is what you really need, then Box.net is the best way to go. What's more is that by also adding cloudHQ into the mix, you can use both these services to maximum effectiveness.
Why Not Use Both - and cloudHQ can help
cloudHQ is a cloud syncing service that can pull your documents and files from Box.net and store them in Dropbox and vice-versa without you having to login or upload anything. cloudHQ can also sync files from many other online cloud storage and files services that you might use (including Google Docs, Evernote, Basecamp, and ect.). It handles all the synchronization automatically. This is very convenient and saves a lot of time and effort. It also ensures that your files are safe, accessible, and protected no matter what happens. This is definitely a means by which you can enjoy the best of both worlds.
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