Many professionals use SharePoint because the law firm is using the Microsoft suite of tools and SharePoint is installed for all users. It is specifically designed to give enterprise companies and individual professionals a secure place to store, organize, share and access information from almost any device. There are several SharePoint tools including SharePoint Online, SharePoint Designer and SharePoint Workspace, and each has its own unique purpose that can help lawyers manage their files and communicate with their peers in a more efficient manner.

CloudHQ is one of the most popular data replication services, and many small businesses and professionals use cloudHQ for consolidation, collaboration and backup. It may sound complicated, but actually cloudHQ is VERY simple to use, and it's completely automated, so you can simply set it and forget it, and cloudHQ handles the rest. But what exactly does cloudHQ do? And how can cloudHQ help us lawyers be more efficient?

Case management for legal professionals can be frustrating, especially if you don't have an assistant to help you organized. There are many tools available on the internet that can help make case management more efficient. Basecamp, Google Drive and cloudHQ are just a few of such tools. By using these three powerful cloud services, lawyers can take control of case management and become more organized, saving time and money, and ensuring that you always have access to your files no matter what happens.

Legal presentations have become a common occurrence in courtrooms and trials all across the nation. And it's not uncommon to see mobile devices being used by lawyers to present their presentations to the court. Cloud computing has revolutionized the procedure that courtroom proceedings follow. Now lawyers have unlimited, anytime access to their documents and presentations. But there has always been one concern — security. It's bad enough if an unauthorized user is able to access and read your confidential files and presentations. That can lead to cases of blackmail, and can actually help determine the outcome of some cases. But even worse — what of the unauthorized user that access the account deletes files, including important presentations? How securely are your files backed up? Can you access the backup from anywhere, at any time? What if your cloud provider goes down for maintenance during court, will you still have access to the most current copies of your presentations and other documents?

We've covered Bring your own Device (BYOD) for legal professionals several times in this blog- how to implement a BYOD program, how to secure the mobile devices, how to minimize risks of information security breaches in the cloud, and much more. But what does the future hold for BYOD in the legal profession? The increase of successful cloud-based attacks is a red-flag alert for lawyers who deal with sensitive information on a daily basis. A recent survey of legal counsel from Fortune 1,000 companies showed that BYOD will be the #1 e-discovery challenge for lawyers in 2014. So what will 2014 hold for BYOD, in and out of the courtroom?

Cloud security has been in question ever since cloud computing first began its popular surge several years ago. However, in recent years it has improved to the point where it is just as secure, if not more, than on-premise implementations- if the proper security policies are followed and optional features are implemented. In this article we will take a look at cloud data encryption and data loss, and how to prevent it.

With the advancements of mobile and cloud trends, the legal industry has taken notice of the many benefits. Cloud computing offers numerous advantages for lawyers, allowing them to quickly create and share documents, manage cases and projects, stay connected with other legal professionals through social networking, quickly access important files and documents, sync files between numerous cloud services, backup files to prevent data loss and much more. In this article, we will take a look at some of the top tips and tricks for mobile lawyers.

Protecting mobile devices is nothing new to lawyers, you already realize the importance of protecting sensitive and confidential data. But there is always that possibility that something can go wrong. Your mobile device getting lost or stolen is certainly not the end of the world. There are numerous apps, programs and services that are designed to track and locate mobile devices, remotely lock and wipe mobile devices and back up data in case the device is never recovered or is hacked by an intruder. Here are some of the top resources to help lawyers protect their mobile devices from theft and data loss.

The majority of phone carriers have implemented phone tracking to their service plans. If your phone is lost or stolen, you can simply login and track it. If this is not included with your plan, don't despair. There are many independent services and programs that allow you to track your device simply by logging in to the website or using the app from another mobile device. Just remember, your device must be on and transmitting as signal to be able to be tracked. 

You should protect your phone with the security features that it comes enabled with. Often, this includes features such as two-step verification, security challenge questions, encryption and more. There are some newer security methods such as eye-tracking and fingerprint scanning, but the actual security benefits of these features have yet to be validated as they can still be bypassed with a password.

Many employees have begun using multiple phones to keep their personal and business lives separate, especially as more IT departments are implementing monitoring software on mobile devices to ensure that security and company policies are being met. However, some of the newer smartphones such as the Samsung S4 have recently developed split environments to offer users more flexibility and privacy.

Touted as the ultimate business phone, the Samsung S4 is the perfect solution for BYOD implementations or for professionals that prefer to use mobile devices for their business activities. The superior Knox security feature allows for the phone to be separated into two separate partitions- one for business and one for personal use. This way, if your phone is being monitored by the IT guys, they can't see your personal texts, phone logs, photos or emails.

If your phone is lost or stolen, you must act fast. Once an attacker gains access to your phone, they may be able to gain access to many other accounts. There are numerous remote lock and wipe programs includingiCloud and the ultimate Mobile Defense security suite. 

If your mobile device does get stolen, it turns into a bad situation that can get worse. If you don't have the remote lock and wipe feature with your service plan, or are unable to access the internet, you can be in trouble. An attacker can quickly use the device to gain access to the law firm cloud accounts where he can access various types of information, files and documents. A secure cloud data backup system such as cloudHQ will provide a safe, secure and complete backup of all of your important files and documents.

• Ten top mobile security tips you need to know (mefminute.com)
• More customers taking mobile security measures (shoretelsky.com)
• Businesses should place security measures on mobile devices (shoretelsky.com)
• Mobile Device Security (xiaoyanwangmu.wordpress.com)
• Stop Worrying About Mobile Device Security | ForeScout solutions for BYOD (laurence-autorino.com)
• Mobile Device Management: The New Moneymaker for MSPs (gfi.com)
• BYOD Policies Bring a Billion Devices to Businesses by 2018 (eweek.com)
• 95% Of Mobile Devices Have No Security Software Installed - Juniper (misco.co.uk)
• Maintaining Focus On Mobile And Data Management (cloudhq.net)
• Mobile security awareness - top of the list this Christmas (abc.net.au)

Technology has changed the way many lawyers operate, especially with the many added advantages that cloud and mobile has brought to the industry. Mobile apps and cloud services have helped lawyers work more efficiently by spending more of their time on important work and meetings instead of commute times to meetings, appointments, office equipment, to collaborate over files and documents, and much more. Here are the top 5 tech tips for lawyers.

With the surging popularity of mobile devices among lawyers, tablets have increasingly made their way into courtrooms everywhere. This makes it a simple task to show presentations, access information online, share and receive files and much more. If you keep notes in Evernote, they are easily accessible at any time. Documents and presentations created and stored in Google Drive can be quickly downloaded from any location with internet access.

Mobile apps are essential tools, especially when you're on the go much of the time. Some of the top mobile apps that should be in your toolchest include:

• Evernote: Lawyers can quickly create, share and store notes, audio dictations and snapshots from a mobile device.
• Google Apps: Documents can be created, revised, collaborated on, shared and stored in the cloud.
• Dropbox: The world's top-rated cloud storage provider allows easy file-sharing with no file size limits.
• Box: One of the most secure cloud storage providers as it is HIPAA and HiTECH compliant.
• SkyDrive:  Microsoft's cloud storage integrates with many Microsoft services and comes pre-installed on most newer computers and laptops.
• Basecamp: The best cloud project management service provides all the tools lawyers need to manage nearly all aspects of their cases.

A big, luxurious office is great for impressing other lawyers and clients, but it's not as necessary as it once was. Many lawyers have chosen to go the virtual route by creating an entire mobile suite of tools such as the one previously mentioned in this article. By using a mobile internet connection, a laptop, smartphone and tablet, a lawyer can create an entire virtual office that goes everywhere with him. This eliminates the need to have a physical office as meetings can be conducted over video chat; documents can be created, shared and legally signed; cases can be completely managed with other lawyers and sources; and much more. 

Most cloud services do not offer integration with other cloud services because they are in competition with them. This is why a third-party cloud integration service such as cloudHQ should be an integral part of any lawyer’s toolkit. CloudHQ is the glue that bonds information from various cloud services together. For instance, notes you keep stored in Evernote can be automatically replicated to Dropbox, Box, Google Drive and other cloud services. This way you don't have your information scattered across too many cloud services which can make things very confusing.

Lawyers deal with confidential and sensitive information on a daily basis. For this reason, cloudHQ offers their leading cloud backup service. All files that you keep stored in the cloud should be protected in case data loss was to occur. So if you keep all your legal data stored on Dropbox, you can keep a backup of it on Box. If an incident occurs on Dropbox and important files are lost, you can quickly and easily login to Box and restore your files. Don't wait until a data loss incident ruins your legal career, get cloudHQ protection now.

• How To Manage Your Basecamp Projects Like A Pro (cloudhq.net)
• The Ultimate Dropbox Tips and Tricks Guide (cloudhq.net)
• The Six Best Mobile Small-Business Apps (staples.com)
• box.build: Q&A with Senad Dizdar, CEO of cloudHQ (developers.blog.box.com)
• Transforming Your Smartphone or Tablet into a Small-Business Machine (staples.com)
• Online Storage: Best Places to Store Your Folders on the Internet (pc.answers.com)
• WD boosts My Cloud line with four-bay My Cloud EX4 with up to 16TB (electronista.com)
• Sharp targets SMBs with printer-friendly cloud storage service (technewsworlds.wordpress.com)
• Cnet tech: Get 50GB of AT&T Locker cloud storage for free (reviews.cnet.com)
• Dropbox and the Future of Toasters (mi621.com)

Data management is critical for lawyers in the cloud as you are dealing with sensitive firm information and confidential client information on a daily basis. You have enough on your plate dealing with clients and cases, you don't have time to deal with data issues such as locked-out accounts, data loss or unavailable data. So in this article we will show you how easy it is to sync your data between numerous cloud services and also how to ensure that your data is always available, where you are at. Then finally, we will take a look at data loss, and how you can prevent data loss from ever affecting you or your law firm.

If you need to access data that you store on multiple cloud services such as Evernote, Google Drive or Basecamp, it can be much more helpful if you have all of this data stored on a single cloud service for easy searching and easy accessibility. By using a third-party cloud integration service like cloudHQ, you can instantly and automatically have your data replicated from one cloud service to another. So if you want all your notes in Evernote to be stored in the same account as all of your documents from Google Drive and also all of your project files from Basecamp, this can easily be accomplished with cloudHQ. You can set up a centralized account in Dropbox (or Box, SkyDrive, or other cloud service) to store all of these files in, then set up synchronization pairs from Evernote to Dropbox, from Google Drive to Dropbox and from Basecamp to Dropbox. Now all of your files are stored in one location, yet they keep the same file structure and organization that you implemented on the original cloud account. 

If you use your smartphone or tablet in the courtroom or from other remote locations, you know how great it is to have access to your data when you need it. But what if the access suddenly isn't there? This could cause drastic issues, especially if you're in the middle of an important court session or on the road working on an important lead.

Server maintenance can take up to several hours and you may not wish to go that long without access to your data. The likelihood of two separate cloud services performing lengthy maintenance at the exact same times are minuscule, so you will always have access to at least one of your cloud databases.

Data loss in the cloud is a threat that can become reality within seconds. If security is breached, an attacker can steal information or delete numerous important files and documents. The loss of documents, photos or other important files can be disastrous as it can affect the outcome of numerous cases. Even if the files are able to be replaced, this could take long periods of time.

But cloudHQ has the perfect solution- a cloud backup system that works in real time, and runs automatically in the background so it doesn't cause any disruption to users that are busy working, in meetings or in the courtroom. This provides not only a secondary way to access your data, but it provides a complete secondary copy of all of your files in case they get deleted or you lose access to the account. CloudHQ backs up all of your data from one cloud account (Evernote, Dropbox, Box, Google Drive, etc.) to another separate cloud service with completely different verification and authentication measures to prevent unauthorized access, even if the other account does become breached.

• cloudHQ - Sync Google Drive, Dropbox, Evernote, Basecamp (futurelawyer.typepad.com)
• How To Manage Your Basecamp Projects Like A Pro (cloudhq.net)
• The Ultimate Dropbox Tips and Tricks Guide (cloudhq.net)
• Introducing Peak (metalabdesign.com)
• How To Turn Google Drive, Dropbox, Or Evernote Into Your Personal Fax Machine (clixto7.com)
• Living with Chromebook: Can you use it to actually get work done? (reviews.cnet.com)
• How to Sync Windows Sticky Notes Across PCs With Google Drive, Dropbox or SkyDrive (technorms.com)
• Dispatch - Combine and Share Resources from Evernote, Dropbox, and Google Drive (freetech4teachers.com)
• Dropbox gets Sold! (betanews.com)
• Top 5 Cloud Storage Providers (trendintechnologies.wordpress.com)