To achieve that end, many law firms and attorneys are turning to cloud computing.
The most popular cloud-based storage service that allows law firms and attorneys to back up, sync and even allow client access to documents is Dropbox, a service that can sync all your files from multiple your devices with ease.
What does it make the Dropobox service attractive in the legal setting?
Access files from anywhere and sync them
Many lawyers still in practice can remember carting paper folders and documents back and forth. When you wanted to work on a matter at home, you had to pack all requires paperwork (and related books) into your briefcase and carry it with you. As computers become more common, lawyers began saving documents to discs or thumb drives or just emailing the documents to themselves.
Some lawyers has three cloud accounts: Google Drive, Dropbox, and Basecamp: Google Drive is used as a backup use and Dropbox and Basecamp as primary services for work. They use service such us cloudHQ to backup all Dropbox and Basecamp files to Google Drive and they use Google Drive
So you can work from multiple computers — from your PC at the office to your Mac and iPad from home — and you can work from anywhere in the world. You can do all this without having to worry about losing a thumb drive, misplacing a file or, because of Dropbox’s sync feature, keeping track of updated versions on various computers.
And thanks to cloudHQ everything in Dropbox can be sync'd with Google Drive - so even if Dropbox has problems or you don't have access to MS Word, you can search and edit your files from Google Docs.
California Social Security attorney Goran Ragon uses Dropbox and cloudHQ as a to sync for his firm’s documents. They have several Dropbox accounts and they share any document with easy.
They also use cloudHQ to replicate everything to a central Dropbox account which sync'd with their main server so they have mutiple offline copies of their data.
Share files with clients using Dropbox
Dropbox offers users the ability to easily share files or folder with clients through invitation-only system. With invitation-only sharing, the lawyer selects the clients he or she wishes to share a folder with; this information appears magically in the client’s Dropbox account.
Dropbox is secure - but do encrypt your extremely confidential documents
However, even though Dropbox is a great cloud tool, you should avoid putting extremely sensitive confidential documents in the cloud without encrypting them. However, such documents are few and far between. It is also important to note that Dropbox is probably even more than email.
Also note that the computers many law firms and attorneys are currently using in their offices are less secure than what is offered on Dropbox.