Since Evernote uses an open data format, the regular features can easily be customized in special ways to suit anyone—such as creating your own interface and making templates for the addition of new documents. Doing this would eliminate the need of doing redundant tasks that would otherwise expend a lot of time and effort that could be placed into doing more productive work.
The use of Shared Notebooks is a great way to get everyone on the same track. This is a great help to lawyers managing cases because all the information for each client can be organized in an appropriate manner. Not only that but since these files and contents can be accessed and edited by others, the material within them can always be available for reference and can be updated regularly by those you collaborate with.
It is also important for attorneys and layers to save correspondence with partners and clients. This can easily be done by creating a folder especially for this material and placing the appropriate tags on those items. However, how you wish to separate and organize these and other data is strictly up to you and your collaborators since you will be the ones creating it all.
Just to give you an idea of the possibilities, a firm could easily create a virtual office where 85% of their work is done strictly with Evernote. Not only is this possible, but it is also profitable for you or anyone who is aware of the advantages that come with setting up your own online workstation.
After you have set up your Evernote electronic office, where all your important work is done and data is saved, it is very important to make a back-up system just in case something goes wrong and you lose the information there. In order to do this, you could also get an account with another site such as Google Drive or Dropbox where you could regularly upload from Evernote. This would be a secondary site that you would not access unless in case of an emergency—such as if Evernote’s servers went down or if someone got access to your account and decided to destroy everything there. In fact, making an second online storage site account as a back-up is just as important as, for instance, having a portable hard drive where you can save files that are on your computer hard drive. The reason being that you never know what could happen—so, it is always best to save your information in multiple locations.
Doing this sounds like time consuming work, but it is very necessary. Not to mention that there is a service called cloudHQ that specializes is synching documents across multiple cloud storage and file management sites (such as Google Drive, Dropbox, Basecamp, Evernote, and many more). That means that all your documents can easily be placed into multiple locations and automatically kept in sync so that you won’t have to lift a finger while security is optimized. Your information will be safe from destruction or loss, because you will always have an up-to-date copy of every case file that you place in Evernote.
Again, if you think that it might be a good idea to start making an online workplace for the betterment and improved efficiency of your office functions, then Evernote would be a great place to start—especially if you are looking for features that specifically facilitate the collaboration of multiple users in a virtual environment. However, once you have made this your workstation, be sure to implement the proper protection by creating backups of all your materials. To do this, use a service such as cloudHQ. Once you have taken the proper steps to work better and protect your data, then you will truly see how much more efficient and effortless your everyday tasks can become.