How Lawyers Can Safely Use Dropbox
Dropbox is one of the easiest and most efficient cloud computing services available but it has caused some concern with lawyers who wish to use it. Just how safe and secure is it? The benefits of Dropbox are hard to ignore as there is no file size limit for sharing and files can simply be dragged and dropped into a shared folder in order to quickly share files, documents and photos with other lawyers, clients and legal aides.
Security and ethics
Lawyers are not your typical Dropbox users because ethics require that client information be guarded with the utmost confidence. This information can't just be stored behind a password, it needs additional security.
Dropbox and security
Dropbox does have strong security measures if they are activated. Obviously, you must have a strong password. Dropbox also offers two-step authentication which means that when you try to login to your Dropbox account, you will receive a code sent directly to your mobile phone. This extra layer of security means that a hacker must have access to both your password and your mobile phone in order to breach your account.
Dropbox uses Secure Sockets Layer (SSL) and AES-256 bit encryption to protect the data. Your files are encrypted during both transfer and storage. You can use other encryption programs to add an extra layer of encryption for even better security.
Legal documents can be shared via Dropbox and can actually be legally signed by using a signing program such as Docusign. This can save time and can be especially effective when dealing with clients that are located hundreds of miles away and meeting face-to-face is not an option.
With these security measures activated, client data can now be protected behind a force of SSL, double encryption, two-step authentication and a strong password. Client information is sensitive and must remain confidential. Dropbox has the security to keep the data secure but you must do your part by activating the additional security measures, creating strong passwords and keeping your password and encryption keys private and secured.
Dropbox uses Secure Sockets Layer (SSL) and AES-256 bit encryption to protect the data. Your files are encrypted during both transfer and storage. You can use other encryption programs to add an extra layer of encryption for even better security.
Legal documents can be shared via Dropbox and can actually be legally signed by using a signing program such as Docusign. This can save time and can be especially effective when dealing with clients that are located hundreds of miles away and meeting face-to-face is not an option.
With these security measures activated, client data can now be protected behind a force of SSL, double encryption, two-step authentication and a strong password. Client information is sensitive and must remain confidential. Dropbox has the security to keep the data secure but you must do your part by activating the additional security measures, creating strong passwords and keeping your password and encryption keys private and secured.
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