How To Integrate Google Docs With Box For Secure Document Storage

4/6/2014

How To Integrate Google Docs With Box For Secure Document Storage

Securing your documents is a top priority for legal professionals, as any breaches could potentially affect the outcome of cases. Online storage offers lawyers easy, anytime access to their documents, but must be secured properly to avoid any security incidents. The onset of cloud services has made it almost too easy to toss documents into any folder and have them uploaded online within seconds. But how can you keep your document security as high as possible, while still having access to your documents from any location? In this article, we will show you how to create a sync between two powerful cloud services in order to have anytime access to your documents, and the best cloud security available.

Managing your documents with Google Drive and Box

A folder on Google Drive is where any documents created using Google Docs will be stored. This is an excellent choice for lawyers because of the superior collaboration features that Google Drive offers — up to 50 users can be simultaneously collaborating on the same document. But if you want a large, powerful, secure database to house all of your documents, you may need to take it step further.

Box has superior encryption and security features that top nearly all cloud storage providers. So if you're looking for a secure location to store all of your documents — Box should be the number one choice. But manually moving all of your documents from Google Drive to Box can be quite a task, especially if you want to keep the documents organized by case, date, name, etc. This is where cloudHQ comes in.

CloudHQ automatically syncs documents in real-time

CloudHQ is the mule that works tirelessly, continuously syncing documents between Google Drive and Box. So any time you create a new document in Google Drive, it is instantly replicated to Box, and organized to the folder of your choice. And if someone sends you a document, or if you create a document using Microsoft Office, you can easily add it to Google Drive by simply dropping it onto a folder on Box, and cloudHQ will sync the document with Google Drive where it can be edited and collaborated on.

All replication is done in real-time, so all new documents, as well as all revisions to existing documents, are synced immediately between the two cloud services. You can choose one-way sync or two-way sync, whichever suits your needs. Check out the free trial cloudHQ is currently offering to see if cloudHQ is the right fit for your law firm.