How To Maximize Your Law Firm Office Space
Using cloud technology to reduce office space is nothing new, but it is becoming more widespread in recent years as the benefits are becoming more well-known. Cloud storage has become easier to use and more readily available as well. When the first explosion of popularity hit for cloud computing, lawyers shied away from it, and very few were willing to take the plunge. There were still many unanswered questions about the cloud technology. However, with the increase in cloud security, many lawyers are starting to see that the benefits of cloud computing are far too large to ignore.
Jim Calloway explains it best in his article “Future Proofing Your Law Firm,” where he points out how technology is saving lawyers time and money:
“Information technology is becoming more interwoven into our lives and business operations every day. A few years ago it might have been appropriate to have a simple feature phone and not a smartphone. But today, not being able to set an appointment on your smartphone does not inspire confidence about your legal ability. Technology purchases and training are and will remain a critical part of law firm operations for long into the future. Out-of-date technology slows down business. It is increasingly dangerous to use an antiquated billing system or to not have a good document management system.
“Simply put, you cannot take 10 or 15 minutes to do something that other lawyers can do in a minute, whether you bill that time or not.”
Jim Calloway explains it best in his article “Future Proofing Your Law Firm,” where he points out how technology is saving lawyers time and money:
“Information technology is becoming more interwoven into our lives and business operations every day. A few years ago it might have been appropriate to have a simple feature phone and not a smartphone. But today, not being able to set an appointment on your smartphone does not inspire confidence about your legal ability. Technology purchases and training are and will remain a critical part of law firm operations for long into the future. Out-of-date technology slows down business. It is increasingly dangerous to use an antiquated billing system or to not have a good document management system.
“Simply put, you cannot take 10 or 15 minutes to do something that other lawyers can do in a minute, whether you bill that time or not.”
Toss the file cabinet
With the high popularity of apps, it is essential for cloud services to develop their own app. As mobile trends are expected to push mobile device purchases ahead of desktop computers within the next year, mobile apps are a necessity for cloud storage providers. Now you can carry your filing cabinet with you. If you use a cloud storage provider such as Dropbox, your entire filing cabinet can be accessed from any mobile device such as your smartphone or tablet. Want to gain some more space in your office? Toss the filing cabinet. Scan your documents and keep them online. When you need them on paper, you can print them out. This will save you time and money. And I don't care how organized you are, an electronic search is way faster than rustling through numerous folders of pages trying to find the right document.
Safeguard your data with backup
The main reason many lawyers were slow about adopting the cloud is because of security and ethics concerns. But things have changed, and now any competent cloud storage provider has additional security measures implemented to ensure the safety and security of their customers' data. And by using cloudHQ to create a complete backup of all your cloud data, you don't have to worry about loss of data- how cool is that? No matter if you accidentally delete files or if a hacker deletes your files, with cloudHQ backup, a complete secondary copy of all your data will remain safely stored in a backup account, where it can be accessed quickly and any deleted files can be instantly restored.
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