How To Store Data On Dropbox And Box Simultaneously
Dropbox and Box are two of the most commonly-used cloud storage providers among law firms everywhere. Many lawyers use Box storage because of security and ethics requirements, and Box is both HIPAA and HITECH compliant. Dropbox has strict security as well, and while it can be used in a manner that is HIPAA compliant, it is not HIPAA certified. Still, because of the extremely beneficial sharing and storage features, lawyers continue to use both Dropbox and Box. It should be noted that Dropbox uses SSL encryption during file transfer and strong AES-256 bit encryption during file storage while Box uses access and permissions control to ensure that only the intended recipient is able to access the file in any readable format.
Why store data on both Box and Dropbox?
Lawyers that store data in the cloud have found a new level of accessibility. The data can be accessed from their home computer, office computer, laptop, smartphone or tablet. However, what if something happens to the cloud account servers? If they go offline for maintenance or DDoS attack while you are in court or an important meeting, this could be trouble. But if you have a backup on the other cloud server, odds are very much against both cloud services being down at the same time. So you can just switch to the other account and continue your presentation.
Lawyers deal with confidential client data and sensitive firm data on a daily basis. Much of this information is essential to the outcome of cases and if you store contracts and other legal documents, it can be disastrous if data loss were to wipe out some or all of these files. If a hacker is able to gain unauthorized access to your cloud account, he may just delete random files for the fun of it. He could wipe out the entire account. If you have a legal aide or other employee that you recently had to fire or discipline, and they have access to the cloud account, they could decide to get revenge by deleting files and documents.
Some clients have been wrongly accused of violating the cloud service's ToS. Sometimes the data has even been unrecoverable. Even if the account is restored, it can take days or weeks. During this time you will not have access to your data. But if you have a secondary copy of your data in a backup account, you can simply switch to that account and continue working uninterrupted until the issues with the main account are worked out.
Lawyers deal with confidential client data and sensitive firm data on a daily basis. Much of this information is essential to the outcome of cases and if you store contracts and other legal documents, it can be disastrous if data loss were to wipe out some or all of these files. If a hacker is able to gain unauthorized access to your cloud account, he may just delete random files for the fun of it. He could wipe out the entire account. If you have a legal aide or other employee that you recently had to fire or discipline, and they have access to the cloud account, they could decide to get revenge by deleting files and documents.
Some clients have been wrongly accused of violating the cloud service's ToS. Sometimes the data has even been unrecoverable. Even if the account is restored, it can take days or weeks. During this time you will not have access to your data. But if you have a secondary copy of your data in a backup account, you can simply switch to that account and continue working uninterrupted until the issues with the main account are worked out.
How to store data on both Dropbox and Box
Replicating your data from Box to Dropbox (and vice-versa) is a simple task with cloudHQ. The cloudHQ service runs in the background and automatically backs up your work as it's performed. So if you have a main cloud account on Box and a backup cloud account on Dropbox, your files will be automatically replicated as they are added. All new files you add to the shared folder in Box will instantly appear in Dropbox. Any revisions to existing files in Box will instantly be replicated to Dropbox. If you choose to have the replication two-way, any changes made in Dropbox will replicate in Box and any changes made in Box will replicate to Dropbox. However, if you are using the secondary cloud service as a backup in case an incident occurs, this is not recommended.
Once you have the replication set up through cloudHQ, disaster can strike and you will be completely protected from any data loss because you have a complete secondary copy of all of your files and documents. Restoration is quick so there is minimal interruption even if all of your data gets completely wiped out.
Once you have the replication set up through cloudHQ, disaster can strike and you will be completely protected from any data loss because you have a complete secondary copy of all of your files and documents. Restoration is quick so there is minimal interruption even if all of your data gets completely wiped out.
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