Secure Data Management In The Law Firm
Data management is critical for lawyers in the cloud as you are dealing with sensitive firm information and confidential client information on a daily basis. You have enough on your plate dealing with clients and cases, you don't have time to deal with data issues such as locked-out accounts, data loss or unavailable data. So in this article we will show you how easy it is to sync your data between numerous cloud services and also how to ensure that your data is always available, where you are at. Then finally, we will take a look at data loss, and how you can prevent data loss from ever affecting you or your law firm.
Cloud synchronization
If you need to access data that you store on multiple cloud services such as Evernote, Google Drive or Basecamp, it can be much more helpful if you have all of this data stored on a single cloud service for easy searching and easy accessibility. By using a third-party cloud integration service like cloudHQ, you can instantly and automatically have your data replicated from one cloud service to another. So if you want all your notes in Evernote to be stored in the same account as all of your documents from Google Drive and also all of your project files from Basecamp, this can easily be accomplished with cloudHQ. You can set up a centralized account in Dropbox (or Box, SkyDrive, or other cloud service) to store all of these files in, then set up synchronization pairs from Evernote to Dropbox, from Google Drive to Dropbox and from Basecamp to Dropbox. Now all of your files are stored in one location, yet they keep the same file structure and organization that you implemented on the original cloud account.
High availability of data
If you use your smartphone or tablet in the courtroom or from other remote locations, you know how great it is to have access to your data when you need it. But what if the access suddenly isn't there? This could cause drastic issues, especially if you're in the middle of an important court session or on the road working on an important lead.
Server maintenance can take up to several hours and you may not wish to go that long without access to your data. The likelihood of two separate cloud services performing lengthy maintenance at the exact same times are minuscule, so you will always have access to at least one of your cloud databases.
Server maintenance can take up to several hours and you may not wish to go that long without access to your data. The likelihood of two separate cloud services performing lengthy maintenance at the exact same times are minuscule, so you will always have access to at least one of your cloud databases.
Data loss
Data loss in the cloud is a threat that can become reality within seconds. If security is breached, an attacker can steal information or delete numerous important files and documents. The loss of documents, photos or other important files can be disastrous as it can affect the outcome of numerous cases. Even if the files are able to be replaced, this could take long periods of time.
But cloudHQ has the perfect solution- a cloud backup system that works in real time, and runs automatically in the background so it doesn't cause any disruption to users that are busy working, in meetings or in the courtroom. This provides not only a secondary way to access your data, but it provides a complete secondary copy of all of your files in case they get deleted or you lose access to the account. CloudHQ backs up all of your data from one cloud account (Evernote, Dropbox, Box, Google Drive, etc.) to another separate cloud service with completely different verification and authentication measures to prevent unauthorized access, even if the other account does become breached.
But cloudHQ has the perfect solution- a cloud backup system that works in real time, and runs automatically in the background so it doesn't cause any disruption to users that are busy working, in meetings or in the courtroom. This provides not only a secondary way to access your data, but it provides a complete secondary copy of all of your files in case they get deleted or you lose access to the account. CloudHQ backs up all of your data from one cloud account (Evernote, Dropbox, Box, Google Drive, etc.) to another separate cloud service with completely different verification and authentication measures to prevent unauthorized access, even if the other account does become breached.
Related Articles
- cloudHQ - Sync Google Drive, Dropbox, Evernote, Basecamp (futurelawyer.typepad.com)
- How To Manage Your Basecamp Projects Like A Pro (cloudhq.net)
- The Ultimate Dropbox Tips and Tricks Guide (cloudhq.net)
- Introducing Peak (metalabdesign.com)
- How To Turn Google Drive, Dropbox, Or Evernote Into Your Personal Fax Machine (clixto7.com)
- Living with Chromebook: Can you use it to actually get work done? (reviews.cnet.com)
- How to Sync Windows Sticky Notes Across PCs With Google Drive, Dropbox or SkyDrive (technorms.com)
- Dispatch - Combine and Share Resources from Evernote, Dropbox, and Google Drive (freetech4teachers.com)
- Dropbox gets Sold! (betanews.com)
- Top 5 Cloud Storage Providers (trendintechnologies.wordpress.com)
RSS Feed