The Benefits Of Dropbox For Lawyers
Dropbox is one of the most popular cloud storage services and apps, and the reason for this is that it has so many useful features that all of its uses have yet to be discovered. In the law firm, Dropbox can be used in a variety of ways.
Files can obviously be stored there but it has many more uses than just simple file storage. Large files such as video files, audio files, presentations and more are perfect for Dropbox since it is one of the only cloud storage providers that have no file size limits. Documents can be stored, and even worked on, directly in Dropbox. This is useful for collaborating over documents with co-workers, assistants or clients.
Files can obviously be stored there but it has many more uses than just simple file storage. Large files such as video files, audio files, presentations and more are perfect for Dropbox since it is one of the only cloud storage providers that have no file size limits. Documents can be stored, and even worked on, directly in Dropbox. This is useful for collaborating over documents with co-workers, assistants or clients.
Dropbox has security and encryption
As with most cloud services, many lawyers have security and ethics concerns. These concerns are mostly due to over-hype by the media. Dropbox utilizes 248-bit encryption for all files, during storage as well as during transfer. It also offers two-factor authentication which makes it nearly impossible to be hacked, since even if a hacker discovers your password, he will need access to your mobile phone to be able to access the account. For added security, files can be encrypted on your hard drive using an app such as TrueCrypt. Then, when it is stored in Dropbox, it is encrypted again so you receive double encryption for files.
Easy document sharing and signing
Dropbox is perfect for sharing files and much easier than using email. Plus, as mentioned before, there are no file size limits with Dropbox, but email does have file size limits. If you need to send a document to a client, it can be dragged and dropped into a Dropbox folder and it will appear in the client's Dropbox folder immediately. The client can review it, print it and store it. By using a signing program such as Docusign, it can even be legally signed and then returned to the lawyers Dropbox folder, thus eliminating the need for timely trips to and from the law firm office.
There are many uses for Dropbox in the law office and I'm sure there are many more that will be discovered in the future, especially as more law firms and attorneys open up to the many benefits of the cloud.
There are many uses for Dropbox in the law office and I'm sure there are many more that will be discovered in the future, especially as more law firms and attorneys open up to the many benefits of the cloud.
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