Tips And Tricks For The Mobile Lawyer
With the advancements of mobile and cloud trends, the legal industry has taken notice of the many benefits. Cloud computing offers numerous advantages for lawyers, allowing them to quickly create and share documents, manage cases and projects, stay connected with other legal professionals through social networking, quickly access important files and documents, sync files between numerous cloud services, backup files to prevent data loss and much more. In this article, we will take a look at some of the top tips and tricks for mobile lawyers.
Cloud mobile apps for increased productivity
Cloud apps are an essential part of a lawyer's everyday tasks. The legal profession is quickly turning mobile, and remote management is an integral part of a lawyer's daily duties. There simply isn't time to sit around in an office all day- there are meetings with clients and other sources, appointments, courtroom appearances, records to maintain and much more. But lawyers can use these cloud apps to keep themselves more organized and maintain their profession.
- Evernote: Perfect for taking quick notes, snapshots and audio clips. During meetings, notes can be quickly entered and tagged. Snapshots can be quickly taken directly from Evernote using your mobile device's camera. Evernote allows users to search for text within photos as well.
- Google Drive: Google Drive is a powerful, all-in-one document management suite that provides a mobile office for lawyers on the go. Contracts and other legal documents can be quickly created, revised, collaborated on, shared and stored. And used in conjunction with a document signing app such as DocuSign, documents can even be legally signed. Spreadsheets and presentations can be created and managed via Google Drive as well.
- Basecamp: The top cloud choice for project (and case) management. Projects can be created, team members added, to-do lists created and managed, calendar events created and shared, reminders created, and discussions on events and files can be posted.
Sync data between multiple cloud services
Since lawyers use so many multiple cloud services, they can end up with data spread across many different platforms. This can make it harder to stay organized, and finding specific files and documents can be a more difficult task. If a lawyer is using Evernote for quick notes, Google Drive for document management, Basecamp for project management, Box for data storage and others for various tasks.
But by using cloudHQ, the data in all of these cloud services can be synced to a single, centralized account for easy searching, organization and management. You can setup sync pairs between the cloud services to create this database. For instance, a sync pair between Evernote and Box, Google Drive and Box, Basecamp and Box, and Gmail and Box will create a database containing all important emails and attachments, all Evernote notes and files, all documents and files from Google Drive and all project files from Basecamp. Now you will have a mobile office with an organized database of all files and documents that goes with you everywhere you go. Click here to see specific instructions on how to setup sync pairs between cloud services using cloudHQ.
But by using cloudHQ, the data in all of these cloud services can be synced to a single, centralized account for easy searching, organization and management. You can setup sync pairs between the cloud services to create this database. For instance, a sync pair between Evernote and Box, Google Drive and Box, Basecamp and Box, and Gmail and Box will create a database containing all important emails and attachments, all Evernote notes and files, all documents and files from Google Drive and all project files from Basecamp. Now you will have a mobile office with an organized database of all files and documents that goes with you everywhere you go. Click here to see specific instructions on how to setup sync pairs between cloud services using cloudHQ.
Backup cloud data to prevent data loss
Data loss can wreak havoc within a law firm. The loss of important files and documents can change the outcome of cases and can cause financial loss for lawyers. While cloud security is much better than it used to be, there is still the possibility of data loss in rare cases, usually stemming from human error. Data loss can occur from misplaced files, accidental deletion, hacking, employee (or ex-employee) revenge, wrongful cloud account suspension and more.
The cloud service cloudHQ provides the solution for this dilemma as well. All data (or just specific files and folders) can be backed up securely using cloudHQ. For instance, files from one cloud service, let's say Evernote, can be backed up to cloud services such as Dropbox or Box. So if any instance of data loss was to occur in Evernote, all of the data would still be backed up to one of the backup cloud services. This works perfectly in conjunction with the centralized database mentioned in the previous section of this article. If a lawyer creates a database in Box that has all of his data from Evernote, Google Drive, Basecamp and Gmail, he can create a final sync pair from Box to another cloud service such as Dropbox. Now, if any data loss occurs in any cloud services, there remains a complete secondary copy of all data stored securely in the backup account. Data loss is a thing of the past for companies that use cloudHQ. Don't wait until data loss has already occurred, then it's too late for cloudHQ to help you. Get total protection now. CloudHQ offers a free, fully-functional, 15-day trial, sign up now before it's too late.
The cloud service cloudHQ provides the solution for this dilemma as well. All data (or just specific files and folders) can be backed up securely using cloudHQ. For instance, files from one cloud service, let's say Evernote, can be backed up to cloud services such as Dropbox or Box. So if any instance of data loss was to occur in Evernote, all of the data would still be backed up to one of the backup cloud services. This works perfectly in conjunction with the centralized database mentioned in the previous section of this article. If a lawyer creates a database in Box that has all of his data from Evernote, Google Drive, Basecamp and Gmail, he can create a final sync pair from Box to another cloud service such as Dropbox. Now, if any data loss occurs in any cloud services, there remains a complete secondary copy of all data stored securely in the backup account. Data loss is a thing of the past for companies that use cloudHQ. Don't wait until data loss has already occurred, then it's too late for cloudHQ to help you. Get total protection now. CloudHQ offers a free, fully-functional, 15-day trial, sign up now before it's too late.
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