Top 5 Tech Tips For Lawyers
Technology has changed the way many lawyers operate, especially with the many added advantages that cloud and mobile has brought to the industry. Mobile apps and cloud services have helped lawyers work more efficiently by spending more of their time on important work and meetings instead of commute times to meetings, appointments, office equipment, to collaborate over files and documents, and much more. Here are the top 5 tech tips for lawyers.
Mobile devices in the courtroom
With the surging popularity of mobile devices among lawyers, tablets have increasingly made their way into courtrooms everywhere. This makes it a simple task to show presentations, access information online, share and receive files and much more. If you keep notes in Evernote, they are easily accessible at any time. Documents and presentations created and stored in Google Drive can be quickly downloaded from any location with internet access.
Create a mobile suite of tools
Mobile apps are essential tools, especially when you're on the go much of the time. Some of the top mobile apps that should be in your toolchest include:
- Evernote: Lawyers can quickly create, share and store notes, audio dictations and snapshots from a mobile device.
- Google Apps: Documents can be created, revised, collaborated on, shared and stored in the cloud.
- Dropbox: The world's top-rated cloud storage provider allows easy file-sharing with no file size limits.
- Box: One of the most secure cloud storage providers as it is HIPAA and HiTECH compliant.
- SkyDrive: Microsoft's cloud storage integrates with many Microsoft services and comes pre-installed on most newer computers and laptops.
- Basecamp: The best cloud project management service provides all the tools lawyers need to manage nearly all aspects of their cases.
Create a virtual office for flexibility
A big, luxurious office is great for impressing other lawyers and clients, but it's not as necessary as it once was. Many lawyers have chosen to go the virtual route by creating an entire mobile suite of tools such as the one previously mentioned in this article. By using a mobile internet connection, a laptop, smartphone and tablet, a lawyer can create an entire virtual office that goes everywhere with him. This eliminates the need to have a physical office as meetings can be conducted over video chat; documents can be created, shared and legally signed; cases can be completely managed with other lawyers and sources; and much more.
Integrate cloud services for higher efficiency
Most cloud services do not offer integration with other cloud services because they are in competition with them. This is why a third-party cloud integration service such as cloudHQ should be an integral part of any lawyer’s toolkit. CloudHQ is the glue that bonds information from various cloud services together. For instance, notes you keep stored in Evernote can be automatically replicated to Dropbox, Box, Google Drive and other cloud services. This way you don't have your information scattered across too many cloud services which can make things very confusing.
Make sure your cloud is secure
Lawyers deal with confidential and sensitive information on a daily basis. For this reason, cloudHQ offers their leading cloud backup service. All files that you keep stored in the cloud should be protected in case data loss was to occur. So if you keep all your legal data stored on Dropbox, you can keep a backup of it on Box. If an incident occurs on Dropbox and important files are lost, you can quickly and easily login to Box and restore your files. Don't wait until a data loss incident ruins your legal career, get cloudHQ protection now.
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